Open space conference

The open-space conference is a generalization of the original concept of an open-space meeting, and includes many variations of a meeting system. It is essentially a lower-overhead version of a multi-track professional conference or workshop with some rules that keep it from developing some of the institutional features or problems of such conferences.

The key ways in which open space conferences differ from regular conferences are:

  • A higher degree of control over the agenda by the participants, as opposed to the organizers, who may have only a vague scope statement designed to attract some participants.
  • A requirement to break up the group and consider sub-issues separately and simultaneously, which is a common feature of professional conferences, which typically only come together all in one room at one time for the 'keynote' presentations; However the idea of 'break up the group' may extend deeply into breaking up pairs or groups of people who arrived together and are expected to reinforce each other's views.
  • A higher degree of followup after the conference, typically by organizing overly-large sub-groups or over-complex issues into other open space conferences. Although this is done in professional conferences as well, the granularity of an open space process is smaller, often changing definitions monthly or even weekly, so as to prevent institutionalizing arguments and forming fixed factions. If the issue is one of tolerances not preferences, and there is reason to believe that the alternative is expelling the dissenters, it may be better to require them first to break up and deal with their peers independently using an open space process.

Variations in views about this tend to lead to variations in the rules of such conferences. The difficulty of imposing such a requirement is a major difference between the original open-space meeting and other ideas of how to run an open space conference. It has led to much controversy, mostly due to the perception that organizers of original-style Meetings are seeking to break bonds between participants in favor of bonds with the group as a whole, e.g. as is done in cult recruiting.

Some argue that the open space conference is nothing but a new name for a professional workshop and some imposition of rules to keep it flexible, e.g. as in software engineering and the rise of the agile software development. Others think it is much more and cite research on consensus decision making and collective intelligence and even on improv theater, indicating that breaking up groups that come together or otherwise "block" group actions with pre-existing agreements are the major problem in all meetings, and constitute more groupthink, to be eliminated by any and all means possible.

Of course, this observation is quite old, and is one of the main reasons that professionals have workshops and conferences. In any multi-track conference or even in a single-track conference where participants skip sessions, by definition not every participant has been exposed to the same information or opinions. As noted above, this is considered particularly desirable for pairs or groups of people who agree strongly to disagree with the majority, as there is a chance that exposing them to different information requires them to discuss it and to perhaps discover areas where they agree with the majority and not each other. This may be considered undesirable by the participants in the short-term, and more desirable in the long-term, e.g. a doctor or scientist strongly opposing a view might discover that he actually agrees with it, and cease to support politicians who also oppose the view - more likely at a conference of doctors with no politicians, and (supporters of the open space conference suggest) even more likely if doctors who block the consensus are forced to separate.

The question of whether to value pre-existing agreements or new ideas more is of course one that cannot easily be separated from general debates on ethics or politics, nor from preconceptions about the subject matter itself, and its impact on real life. It seems likely that open space ideas will continue to proliferate, as open source software ideas did, in response to perceived bias or drawbacks of the original free software idea.

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